CommonSpot provides several methods for adding external content to sites. You can incorporate PDF files and Microsoft Word documents directly into CommonSpot pages via corresponding Element types, or use the Web Process element for external Web pages. Both uploaded documents and external web pages can be targets of CommonSpot links via the Insert Link dialog.
CommonSpot also gives you the ability to define metadata for uploaded documents and external web pages, enabling search and management through the Find and Search functions. Depending on filtering criteria, Page Index elements can also include uploaded files. Note that external content is not searchable via the full text search feature.
CommonSpot provides a very simple interface for uploading new documents and new versions of existing documents. The process is similar to Creating a New Page.
Next, complete the Standard or Custom Properties dialog, as you would during the page creation process.
If your site associates custom metadata with uploaded documents, add Custom Properties information by clicking Next and completing the form.
For example, in the site using the form above, thumbnail representations are associated with uploaded documents to easily identify them. This custom properties form prompts for selection during new document upload.
Click Save to complete the upload of the document.
You can upload new versions of existing documents, through the Find or My Uploaded Documents dialogs or through reports: click the Metadata & Security icon for a selected document, then click Upload New Version.
Related Links
You can download PDF versions of the Content Contributor's, Administrator's, and Elements Reference documents from the support section of paperthin.com (requires login).
For technical support:
The following guides are available locally on your CommonSpot Server: