Phase 1: Organize for Success & Partnership Development
The first phase of MAPP involves two critical and interrelated activities: organizing the planning process and developing the planning partnership. The purpose of this phase is to structure a planning process that builds commitment, engages participants as active partners, uses participants' time well, and results in a plan that can be realistically implemented.
Core Support Team — is responsible for most of the work in this phase as it prepares for the MAPP process and recruits participants.
MAPP Committee — is recruited and selected during this phase. The committee, which will guide and oversee the MAPP process, should be broadly representative of the community and the local public health system.
Broad Community Involvement — participants should be recruited as invitations are extended for the MAPP Committee. The community should also be informed of the upcoming MAPP process and opportunities for involvement that will occur throughout the planning process.
Overview of the Steps for the Organize for Success/Partnership Development Phase
- Determine the necessity of undertaking the MAPP process. Identify benefits and potential barriers, as well as other community initiatives that should link to MAPP.
- Identify and organize participants. Key organizations and individuals give the process legitimacy by offering strong initial support and providing the range of expertise necessary to develop the substance of the plan. Participants should be organized in a manner that shows how activities will be accomplished and clarifies roles and responsibilities.
- Design the planning process by answering the questions: (a) What will the process entail? (b) How long will it take? (c) What will the results be and how will we know when we are finished? and (d) Who will perform each task?
- Assess resource needs, such as meeting space, travel costs, report production and printing, and consultant fees. Secure commitments.
- Conduct a readiness assessment to determine whether all of the elements are in place for a successful planning process.
- Determine how the process will be managed by developing tools such as a work plan and guiding assumptions.
- Local Health Department Staff Orientation PowerPoint: Orienting local health department staff not directly involved in coordinating the MAPP process is as important as orienting your community partners if a new way of doing business is going to take hold in public health. This PowerPoint is designed to assist a health director or MAPP coordinator share information about the MAPP process with a focus on the implications for the wider health department staff.
- MAPP Overview PowerPoint:This is the foundational PowerPoint presentation NACCHO uses to introduce local health departments to the MAPP process.
- MAPP and Unnatural Causes: A Strategic Approach to Tackling Health Inequities Powerpoint:This presentation was delivered at APHA Annual Conference in November 2010.
- Organizing for Success & Partnership Development Powerpoint: This Powerpoint presentation is the first of a two-part webinar series for HRSA Rural Grantees. The webinar coinciding with this presentation is posted below.
- Organizing for Success & Partnership Development Webinar: This webinar is the first of a two-part webinar series for HRSA Rural Grantees.
- System Partner Orientation PowerPoint: This presentation orients public health system partners to the MAPP process by highlighting MAPP's six phases, the "MAPP philosophy," and benefits cited by MAPP communities. The presentation is tailorable and assumes that system partners may not be familiar with the field of public health or see themselves as part of the local public health system.
- MAPP Budget Worksheet: This worksheet identifies major categories where project costs might be incurred. This tool helps users think through salary, contractual, and other costs and to develop a budget for their MAPP process.
- Example Timeline for the MAPP Process: The example timeline uses an 18-month timeframe to organize the different phases of MAPP and potential activities that could be conducted in the MAPP process. The timeline focuses on the planning aspect of MAPP; the implementation and evaluation activities (Action Cycle) should be sustained long after this timeline.
Example Workplan for the MAPP Process: The example MAPP workplan is organized by phase and includes references to related planning documents available in the MAPP Clearinghouse. The purpose of the workplan is to guide, not dictate, the planning process. The workplan should also be revised as needed.
- MAPP Process Sample Budget: This sample budget includes the total estimated minimum and maximum costs for phases 1–5 of the MAPP process. The budget includes staff time, training, marketing, data collection costs, and more.
- Participant Identification Tip Sheet: This three-page document provides in-depth guidance on what to consider when identifying MAPP participants.
- Participation and Roles Matrix: This matrix depicts the type of participation recommended for each phase of MAPP.
- Committee Application: This is a sample application to serve on the Northern Kentucky Community Health Committee.
- MAPP Steering Committee Member Commitment Form: MAPP Steering Committee members in Monmouth County, NJ, created this one-page document to formalize committee members' commitment to the MAPP process. MAPP Steering Committees may consider adopting and tailoring this document to fit the needs of their community's process. Additionally, MAPP communities may consider including the value statements adopted during phase two of the MAPP process in this type of document.
- Committee Organizational Chart: This is an organizational chart for MAPP committees in northern Kentucky.
- Subcommittee Process Evaluation Survey: The San Antonio MAPP partnership developed this survey to gather feedback from MAPP committee participants and evaluate the overall MAPP process. Periodically using this survey will help determine the sustainability of the process.
- MAPP Coordinator Job Description: Focused on the assessment portion of MAPP, this job description provides a good basis for identifying the skills needed in a MAPP coordinator.
- MAPP Performance Plan: This resource was developed to evaluate the MAPP coordinator's job performance. The performance plan includes job responsibilities, behaviors, and outcomes.
- MAPP Coordinator Major Responsibilities and Success Measures: The San Antonio Metropolitan Health District created this MAPP Coordinator job description. This two page document delineates the top five major job responsibilities and education/experience requirements of applicants.
- MAPP Coordinator Key Job Functions Measures and Results: The San Antonio Metropolitan Health District created this two page document highlighting the MAPP Coordinator's key job functions. The document also provides measurements and results relative to each job function.
- MAPP Steering Committee Guidance Document: This document provides information to individuals responsible for convening and organizing MAPP Steering Committees (i.e. MAPP coordinators). The document provides an example description of steering committee roles and responsibilities as well as commentary to help MAPP coordinators design the committee most suitable for their communities.
Talking Points: Local Health Departments and Local Public Health: This two-page document provides guidance on what Local Health Departments should consider when talking to policymakers.
- Readiness Assessment Worksheet: This form asks a series of yes/no questions about critical and desirable elements that must be in place before MAPP can successfully begin.
- Building Diverse Community-Based Coalitions: This five-page article describes the importance of building diverse community-based coalitions. The article walks readers through a series of steps from "making a plan" to "making the pitch" and "confronting conflict." A worksheet at the conclusion helps readers strategize about who to engage in their coalition work.
- CDC Program Evaluation Resources: The CDC Evaluation Working Group provides program evaluation resources and includes guidance on using logic models for program planning, implementation, and evaluation.
- Developing Effective Coalitions: An Eight Step Guide: The Prevention Institute's step-by-step guide to coalition building helps partnerships launch and stabilize effectively. The guide supports advocates and practitioners in every aspect of the process—from determining the appropriateness of a coalition to selecting members, defining key elements, maintaining vitality, and conducting ongoing evaluations.
- Gliffy Online Diagram Software: This free online software can help MAPP communities diagram planning, evaluation, and communication materials such as organizational charts, logic models, flowcharts, and business processes.
- The Tension of Turf: Making it Work for the Coalition: This guide, authored by the Prevention Institute, helps coalitions anticipate and validate turf issues that may arise during Organize for Success and throughout the MAPP process. It offers practical support for skillfully managing the dynamic tension that commonly arises when people collaborate.
- W.K. Kellogg Foundation Logic Model Development Guide: This Logic Model Development Guide provides step-by-step guidance on using logic models for program planning, implementation, and evaluation.
- Coalition Core Competencies Checklist: This checklist was developed for the Missouri Foundation for Health's Social Innovation for Missouri (SIM) project by Trailnet and American Nonsmokers' Right Foundation (funded by the Cooperation for National and Community Service's Social Innovation Fund) to help coalitions identify their strength's and growth areas, and has been adapted with their permission.
- Example Speaker Invitation Letter: The Northern Kentucky District Health Department sent this letter to their senator, inviting him to be a featured speaker at their annual meeting where MAPP was being introduced.
- Community Partnerships in Rural Communities: Strategies and Techniques: This guide demonstrates how building partnerships among local health departments (LHDs), community health centers, healthcare organizations, offices of rural health, hospitals, non-profit organizations, and the private sector is essential to meet the needs of rural communities.
- MAPP, NPHPS, and Accreditation Relationship Guidance: This document explores the connections among several performance improvement processes and standards, including Mobilizing for Action through Planning and Partnerships (MAPP), the National Public Health Performance Standards (NPHPS), and the Public Health Accreditation Board's (PHAB's) Standards and Measures, in the context of accreditation preparation. Communities can use this document to plan how best to leverage their MAPP and NPHPS efforts toward accreditation preparation. This tool is simply meant to show alignment and overlap between MAPP, NPHPS, and PHAB's standards and measures.
- MAPP and Non-Profit Hospitals: Leveraging Community Benefit for Community Health Improvement: This fact sheet provides Mobilizing for Action through Planning and Partnerships (MAPP) communities with information that will help them engage their local non-profit hospitals in community health assessment and improvement.
- PARTNER Tool: PARTNER (Program to Analyze, Track, and Record Networks to Enhance Relationships) is a tool that allows partners in a public health collaborative to measure and monitor their collaborative activity over time. The tool uses social network analysis to measure the relationship between partners and demonstrate how resources are exchanged and the levels of trust within the collaborative. The tool includes a survey that is linked to an analysis tool, making it simple for anyone to send out a survey to their partners and analyze the data. The PARTNER tool is free, with various levels of technical support (including analysis, report and presentation preparation, and workshops) available.
Public Health Infrastructure
Phases 1 and 3 Online Training Module
This module from NACCHO helps you better plan and organize for success during the MAPP process.