Login Event Calendar Careers About NACCHO Contact Us Site Map
Print this page Print This Page

Email this page E-Mail This Page

Bookmark and Share

Standard 1.2: Data Collection


Return to domain 1

Standard 1.2: Collect and maintain reliable, comparable, and valid data that provide information on conditions of public health importance and on health status of the population

Reliable data are key building blocks of public health. Health departments must gather timely and accurate data to identify health needs, understand factors that contribute to higher health risks or poorer health outcomes among populations, develop and evaluate programs and services, and determine resources. Health departments require reliable and valid data that can be compared between populations and across time. To best use the information available, health departments require a functional system for collecting data within their jurisdiction and for managing, analyzing, and using the data. Additionally, it is important that health departments share data with other organizations and access others’ data.

Required documentation by measure
Keep these considerations in mind when selecting documentation for this standard:
  • An LHD must identify the community partners from which it collects surveillance data and must show proof of trainings for or meetings with these partners
  • Surveillance refers to the systematic monitoring of health status; reports of surveillance can be brief and can focus on only one topic
  • The amount of reports published by an LHD can vary greatly depending on the LHD's size and capacity
  • A standardized data collection instrument can refer to a tool that is recognized as a national, state, or local tool or can be one tool used with many respondents
  • Measure 1.2.3 A requires documentation of two reports of aggregated data. Measure 1.2.4 L requires distribution of two reports to state/Tribal health departments. An LHD may use the same reports for both measures, but this is not required
Measure 1.2.1 A: 24/7 surveillance system or set of program surveillance systems

Required Documentation Examples
1. Process(es) and/or protocol(s) for the collection, review, and analysis of comprehensive surveillance data on multiple health conditions from multiple sources
24/7 protocol for communicable disease or public health emergency reporting                                               

Public Health Surveillance and Case Response

Collection of response policies and contact information

2. Processes and/or protocols to assure that confidential data are maintained in a secure and confidential manner
3. 24/7 contact capacity
24/7 protocol for communicable disease or public health emergency reporting 
4. Testing 24/7 contact systems

Measure purpose: to assess the health department’s process for collecting and managing health data for public health surveillance.
Measure 1.2.2 A: Communicate with surveillance sites

Required Documentation
1. The identification of providers and public health system partners who are surveillance sites reporting to the surveillance system
2. Trainings/meetings held with surveillance sites regarding reporting requirements including reportable diseases/conditions, and reporting timeframes
3. Surveillance data received concerning two different topics
4. Distribution of surveillance data

Measure purpose: to assess the health department's regular contact with sites who report surveillance data to the health department.
Measure 1.2.3 A: Primary data

Required Documentation
1. Collection of primary quantitative health data
Adult data book
2. Collection of primary qualitative health data
Adult data book                       
3. The use of data collection instruments

Measure purpose: to assess the health department’s capacity to collect primary data concerning health; health inequities; contributing factors or causes of health challenges; or potential policy, public health and/ or community solutions. This measure addresses data other than surveillance data.
Measure 1.2.4 L: Data provided to the state health department and Tribal health departments in the jurisdiction the local health department is authorized to serve
Required Documentation
1. The provision of data to the state health department and to a Tribal health department (if one or more is located in the jurisdiction the local health department is authorized to serve)

Measure Purpose: to assess the local health department's role and process for sharing data with their state health departments and Tribal health departments.